Category Archives: Pre-Production Documentation

Talent Release Forms

We have completed forms which our actors have signed to give us authorisation to film them.


Creating a storyboard is a very conventional element of the pre-production documents. It’s a great way to start visualising your shots and construct them in to a narrative. We have created our storyboard using pencil and biro, the more traditional way. We were at first using the tablet which we connected to Photoshop but this was quite fiddly and took a lot of time. Here are our finished storyboards.

Call Sheets

Call sheets are important in the industry to give details to the actors of the shooting schedule including dates, times, location and special arrangements that you may have for the particular actor. It keeps the production organised rather than making last minute phone calls on the day. Below are our three call sheets that we produced for our trailer.

Call Sheet Shoot 1

Call Sheet Shoot 2

Call Sheet Shoot 3

Location Scouts, Risk Assessments & Site Plans

We have scouted several locations for our trailer. We are using quite a few locations but some of them will be used for more than one scene. With our observations, we have used some shot types that we are looking at shooting as well; this gives us more of an idea how the scene can be used for the shoot. The scouts are located below.

We have completed release forms which give authorisation for us to use the locations that we have scouted. Here are the completed forms.


From the locations we have created a few site plans which look at the basic aspects of the site which we will film on, including all objects and camera angles. It gives us a rough idea of how the shooting will take place on the day. The site plans are located below with conventional aspects annotated.

The locations we have chosen are public and can account for different kinds of risks. We have completed a risk assessment form which looks at all the possible risks at our chosen locations. We have identified the risks and looked at how they can be resolved or an emergency contact that may be needed in case the risk occurs.

Risk Assessment


We have created a treatment based on our ideas and proposals. A treatment is used in the industry to pitch the ideas of the film to producers. Here is our treatment that gives the main details of the production.



We have completed a budget form on a spreadsheet which gives us all the details of budgeting for certain departments. A budget system is essential in the industry so that you can plan your production more accurately based on the budget you have. Our budget sheet is below which we have based on creating the film in it’s entirety rather than the budget for a trailer.

Budget Form


Ancillary Tasks Skeletons & Mock-Ups

As we are creating a promotion package for a film we want to include the most conventional types of promotion media to accompany a Trailer which are a Poster and Website. We have our proposals and from these we have designed the basic layout for our media texts. We have chose positions for the most conventional elements that will appear. We have also stuck to original and professional designs to give our a more professional touch.

This is the Skeleton Layout for our Poster.

Here is the Skeleton Layout for our Website Homepage.

Once we had our skeleton designs we began to design Mock-Ups. Mock-Ups can be really helpful when it comes to creating the final product because you can get a very good idea of how the final product will look. We used images from the internet for this and stuck to our skeleton layouts as best we could. Mock-Ups can also be good because if you are not happy with a certain choice you have made with the design then it can be changed for the final design.

Here is the Poster Mock-Up which actually turned out very well. we have used every approach we wanted with the spot light on the main character who looks very isolated. The colour also adds to the genre because it is quite dark and mysterious.

Here is the Mock-Up for our website. We are happy with the design because the programme ‘Adobe Dreamweaver’ can be quite tricky to get used to. We have included the elements that we wanted as well such as the embedded video and the countdown timer.


A very important part of Pre-Production is the script for the trailer. The script looks at all the scenes, settings, directions and dialogue for actors. It is important for all members among the production including the actors who will follow the script carefully before and during a shoot. We made sure the script was a s detailed as possible and we finished with 8 different scenes, one being an alternative scene in case we find that during editing we want to add a final scene onto the end of the narrative.

Writing a script for a trailer is different because a lot of parallel editing takes place and this needs to be included into the script. Also there are a lot more scenes than there would be  for a short film because the trailer is for a feature length. After some well spent time here is the final script for  the Contempt trailer.


Production Schedule

It was important to keep a schedule of all the documents and parts of the production that we were going to complete or when we had completed them by. This was so that we could keep on track with the production and make sure that certain aspects were completed on time and before the deadline. The schedule helped us a lot to make sure we had also completed all particular documents that were needed. The schedule is located below.

Production Schedule